The Pay Stub
Labor Law § 195 — a statement with every payment, a notice at hiring, and seven days' notice of a change
In New York, every employer furnishes each employee a statement with every payment of wages, and at hiring gives a written notice of pay, in English and in the employee's primary language.
| On the statement | The statute's list |
|---|---|
| On the statementDates and parties | The statute's listThe dates of work covered, the employee's name, the employer's name, address and phone number |
| On the statementRate | The statute's listThe rate or rates of pay and the basis, by hour, shift, day, week, salary, piece or commission |
| On the statementMoney | The statute's listGross wages, deductions, allowances claimed toward the minimum wage, and net wages |
| On the statementFor employees owed overtime | The statute's listThe regular and overtime rates, and the regular and overtime hours worked |
| On the statementFor piece rates | The statute's listThe piece rates and the number of pieces completed at each |
The notice at hiring. It states the rate and basis of pay, allowances claimed, the regular payday, the employer's name and any business names, its address and telephone number. The employee signs an acknowledgment, which the employer keeps for six years.
Changes and explanations. Changes to that information are given in writing at least seven calendar days before they take effect, unless they appear on the wage statement. On request, the employer explains in writing how the wages were computed.
Ending employment. An employer notifies a terminated employee in writing of the exact date of termination and of the cancellation of benefits, no more than five working days after the termination.
The penalties for missing notices and statements, which are in another section, and payroll record rules are not all on this page. Whether a particular statement complies is a question for the state's labor department or a licensed New York attorney.
Sources for this section (1)
- Labor Law § 195 — Notice and record-keeping requirements
Legal information, not legal advice. Verified as of October 2026. Applying it to a particular situation is the work of a licensed New York attorney.